Secretariat
Location of the secretariat:
Building 1135, 2nd floor.
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Opening hours
Monday: 9:00 am – 2:00 pm
Tuesday: 9:00 am – 2:00 pm (Keys: 10-12 pm)
Wednesday: 9:00 am – 2:00 pm
Thursday: 9:00 am – 2:00 pm (Keys: 10-12 pm)
Friday: 9:00 am –1:00 pm
Below a list of the primary functions and responsibilities of members of the Secretariat.
Management:
Areas of responsibility
- Daily management and running of Department
Studies Coordinator:
Areas of responsibility
- Support and development of education and PhD area
- Collaborate with and support UA and education committee
- Approve study programmes, thesis contracts etc.
- PhD programme secretary: support PhD programme committee and chair, PhD salaried work (Gonzales)
Research Adviser:
Areas of responsibility
- Advising about and supporting funding applications
- Coordinating internal peer-review process
- Coaching of PhD students
- Research communication
Administrative staff:
Areas of responsibility
- Contact person for section of Genetics, Ecology and Evolution
- Support on IndFak and RejsUd
- Journalising and Workzone superuser
- Registering of hourly paid employments and hourly rates in AU Timeløn
- Secretary for Liaison Committee and the Departmental Forum
Areas of responsibility
Contact person for the sections Microbiology and Aquatic Biology.
- HR and staff administration (Microbiology, Aquatic Biology)
- Registration of holidays and absence
- Support on RejsUD and IndFak
- Support on Department events.
Areas of responsibility
- Major event coordinator and alumni coordinator
- Coordinator of continuing education courses
- Creation of hourly wage employees and registration of hourly wage
- Support on RejsUD and IndFak
- Distribution lists and drive accesses
- Official cars and parking
- Keys and access cards
Areas of responsibility (maternity leave)
Areas of responsibility (maternity cover)
- Registration of hourly wage
- Official cars and parking
- Keys and access cards
- HR and staff administration
- Registration of holidays and absence
Areas of responsibility
- Maintaining and daily running of department and staff websites as well as several project websites
- TYPO3 super user
- Member of the PURE support group for Biology
Areas of responsibility
- Procurement
- Photo boards
- Official cars and parking
- Contact: IT and copy machines
Areas of responsibility
- Maintenance and cleaning of the department's coffee machines
- Maintenance of the department common areas
- Other administrative and ad hoc tasks
Areas of responsibility
- Maintenance and cleaning of the department's coffee machines
- Maintenance of the department common areas
- Other administrative and ad hoc tasks
Areas of responsibility
- Project secretary Flora of Thailand
- Supporting guests; tickets, accommodation, subsidy for accommodation
- Database updating of plant specimens from Thailand
Center Administrators:
Areas of responsibility
- Day-to-day management of Electromicrobiology
Areas of responsibility
- Day-to-day management of SustainScapes
- Research support
- Field work coordination
- Microsoft Teams
- Staff and student onboarding
Areas of responsibility
Areas of responsibility
General management of EcoGenetics
- Research support
- Teaching support
- Genetics laboratory support
- Field works for sampling
- Staff and student onboarding
- Workshop organization