Secretariat
Below a list of the primary functions and responsibilities of members of the Secretariat
Management:
Areas of responsibility
- Daily management and running of Department
Studies Coordinator:
Areas of responsibility
- Support and development of education and PhD area
- Collaborate with and support UA and education committee
- Approve study programmes, thesis contracts etc.
- PhD programme secretary: support PhD programme committee and chair, PhD salaried work (Gonzales)
Research adviser:
Areas of responsibility
- Advising about and supporting funding applications
- Coordinating internal peer-review process
- Coaching of PhD students
- Research communication
Administrative staff:
Areas of responsibility
- HR administration (Aquatic Biology, Zoophysiology): holiday, absence, mailing lists, system creations.
- Support on IndFak and RejsUd
- Workzone/Journalisation
- Contact: IT and copy machines
Areas of responsibility
- HR and staff administration (Microbiology, Genetics, Ecology and Evolution, Ecoinformatics and Biodiversity, Secretariat): registration of holidays and absence.
- Support on RejsUD and IndFak
- Support on Department events
- Support on mail and shipments
Areas of responsibility
- Major event coordinator and alumni events
- Coordinator of continuing education courses
- Registration of hourly wage
- Official cars and parking
- Keys and access cards
- Contact: IT and copy machines
- Department newsletters
Areas of responsibility
- Registration of hourly wage
- Official cars and parking
- Keys and access cards
- HR and staff administration
- Registration of holidays and absence
- Workzone/Journalisation
Areas of responsibility
- Maintaining and daily running of department and staff websites as well as several project websites
- TYPO3 super user
- Member of the PURE support group for Biology
Areas of responsibility
- Websupport
- Brightspace: Research Integrity course
- Official cars and parking
Areas of responsibility
- Procurement
- Photo boards
- Official cars and parking
Areas of responsibility
- Project secretary Flora of Thailand
- Supporting guests; tickets, accommodation, subsidy for accommodation
- Database updating of plant specimens from Thailand
Center administrators:
Areas of responsibility
- Day-to-day management of Electromicrobiology
Areas of responsibility
- Day-to-day management of SustainScapes
- Research support
- Field work coordination
- Microsoft Teams
- Staff and student onboarding
Areas of responsibility
General management of EcoGenetics
- Research support
- Teaching support
- Genetics laboratory support
- Field works for sampling
- Staff and student onboarding
- Workshop organization
Project staff:
Areas of responsibility
- Project management of the outreach project Hovedet i Havet
- Networking with private and public organisations
- Event organisation
- Support of internal outreach activities
