Travel booking
On this page you will find information on how to book hotels, train journeys and flights domestically and abroad as well as bridge and ferry crossings.
Aarhus University wants cf. Aarhus university's climate strategy to reduce the climate footprint from air travelling by 30% in 2025 compared to 2018. To achieve this objective, all employees, cf. Aarhus University's travel policy are obligated to think about their own travel habits, challenge the extent of physical meetings in existing, well-consolidated networks and reconsider the form of travel. Specifically, it appears from the travel policy that if a trip is necessary, you must choose the most climate-friendly form of transport (e.g. train rather than plane) as far as possible.
It means that:
- AU strongly encourages you to take the train rather than the plane if the journey time by train is less than 5 hours in each direction, and does not become disproportionally longer.
- If the journey lasts more than 5 hours, you are encouraged to consider whether it is possible to take the train in connection with either the outward journey or the return journey
- When choosing a travel class, emphasis must be placed on what is most appropriate and economical for Aarhus University in the specific situation.
- In addition, you are also welcome to use the night train, as this i.a. can potentially save a night at a hotel.
Expense and travel reimbursement
The faculty has decided that employees who have unsettled transactions on their AU mastercard that exceed 90 days will have the amount deducted from their salary. It is therefore important to have the expense settlements made on an ongoing basis so that this is avoided!
The 2022 and 2023 audits and AU recommend that, when settling costs in RejsUd and IndFak, a clear and unambiguous description of why and for what purpose the purchase was made must be provided!
The secretariat offers the following service
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Who can get help? All employees at the department. Please book an appointment with a secretary
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Who can have travel settlements done for them? All permanent VIPs, but we encourage you to try on your own or receive one on one training
If you have lost a travel or expense voucher/receipt, you must use a Statement of Truth as documentation for the expense. You will find the form under Forms for RejsUd/Travel & expenses
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