Procurement
The Secretariat offers help with the procurement of various items. The secretariat is responsible for the procurement of office supplies for the department (buildings 1540, 1135 and 1131). The secretariat ensures the depots are stocked up. If the item is out of stock, please contact the student assistents.
PURCHASED BY THE SECRETARIAT
Cleaning supplies:
• Detergent
• Dishwashing brushes
• Descaling
• Dishwashing tablets
• Salt
• Dishwasher rinse
Coffee and tea:
- Coffee
- Tea
- Cocoa
- Coffee filters
Office supplies:
- Writing tools and accessories
- Printer paper
- Multi-function labels
- Note books
- Office tools (scissors, staplers, dymo label makers, tape dispensers, etc.)
- Tape
- Stapling machine + staples
- Plastic pockets
- Rulers
- Envelopes
- Lamination pockets
- And much more office supplies.
Printer cartridges:
• Cartridges for copiers and printers that do not order themselves.
Office furniture
- Desks
- Office chairs
- Whiteboards etc.
Calendar ordering once a year
IndFak is AU's invoice management system. RejsUd is the travel reimbursement system.
Requirements for documentation of procurement (clear description of the purpose etc.)
Read about rules and use of credit cards.
IndFak approvers: Overview of project finance administrators (in Danish only)
You may order a company credit card if in agreement with your immediate manager.
Requirements for documentation of procurement (clear description of the purpose etc.)
If you need IT equipment i.e. computer, phone, mouse, keyboard, webcam etc., visit the IT Webshop. You are not permitted to purchase IT equipment without involving AU IT. This applies to both ordinary and external funds.
AU purchases are covered by procurement agreements. It is imperative that we comply with these agreements. Find out if your purchase is included in the agreement by clicking on the button below.
5 KEY POINTS – FOR YOUR SUPPLIER
- Aarhus University – CVR no. 3111903
- EAN no. – AREA/DEPARTMENT YOU ARE PURCHASING FOR
- Orderer and requester – YOUR NAME AND APPROVER OF THE PURCHASE
- Item no./item description – ACCURATE AND PRECISE
- PROJECT AND ACTIVITY NO.
5 KEY POINTS – ABOUT YOUR PURCHASE
- Create/use favorite list in IndFak for items you often buy – OPTIMIZATION OF TIME.
- PLAN YOUR PURCHASES - as far as possible once a week or once a month.
- COMBINE ORDERS – fewer deliveries = fewer reception of goods and fewer trucks on the roads.
- MINIMIZE THE NUMBER OF INVOICES UNDER DKK 500.
- REMEMBER to use/check AU's PROCUREMENT AGREEMENTS and use them when possible!
